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Accounts Payable Clerk

All County Exteriors, a family owned and trusted exterior contracting company with 38 years of experience, is seeking an experienced Accounts Payable Clerk to join our team.

Job Description

All County Exteriors, a family owned and trusted exterior contracting company with 38 years of experience, is seeking an experienced Accounts Payable Clerk to join our team.

Employee benefits include:

  • Medical and Dental (eligible after 90 days) (100% of the employee premiums are company paid)
  • Life and Accident Insurance Plans available
  • 401(k) with employer match after 1 year

Responsibilities include:

The Accounts Payable (AP) Clerk is responsible for the accurate and timely processing, recording and payment of invoices within the organization. This function includes:

  1. Vendor setup, maintenance, relationship, and compliance.
    a. Establishing accounts with new vendors,
    b. Maintaining and updating existing vendor accounts,
    c. Processing compliance requirements both internally and externally,
    d. Receiving, organizing, distributing, and tracking of vendor invoices,
    e. Fielding vendor payment inquiries, and
    f. Reconciling vendor balances to statements.
  2. Ability to accurately apply basic accounting principles to vendor invoices.
    a. Accurately recording vendor invoices to the right accounting period, general ledger account, and job cost ledger.
    b. Monitoring vendor activity for potential errors, price discrepancies, duplicate items, erroneous charges, and sales tax treatment.
    c. Correctly applying material and supply invoices to Purchase Orders.
    d. Tracking, overseeing, and enforcing company policy for timely review and approval of vendor invoices from authorized purchasers to ensure vendor invoices are processed and posted in a timely manner.
  3. Regular review of AP Aging to verify its accuracy and identify possible mistakes.
  4. Reconcile and record monthly credit card transactions.
  5. Prepare monthly fuel usage reports.
  6. Perform weekly check runs.
  7. Creating and maintaining subcontractor accounts.
    a. Ensuring each subcontractor provides required information for compliance.
    b. Enforcing company policy for timely submittal, review and approval of weekly subcontractor invoices from project managers to ensure invoices are processed, posted and paid in a timely manner.

Required skills:

  • Accounts Payable experience required (3 to 5 years)
  • Proficient using Microsoft Outlook, Word and Excel
  • Attention to detail a must.
  • Degree in Accounting is a plus.

Hours:  Monday – Friday, 8 a.m. to 5 p.m. (Overtime may be required)

Salary: Based upon experience

**Please send resume with salary requirements in cover letter to be considered.

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